Teams

Teams are named groups of users within a business account. Instead of inviting individuals to a project one by one, you can add an entire team at once. Teams are shared across the account and can be used in any project.

Creating a team

1. Go to Account → Teams
2. Click Create Team
3. Give the team a name (e.g. “Frontend Team”, “Stakeholders”, “Design Partners”)
4. Add members by selecting users from your account

Adding members to a team

Open a team from Account → Teams and use the Add Users action. Members must already have a Vanillaround account associated with your business account.

Adding a team to a project

1. Open the project
2. Go to Project → Settings → People → Add Team
3. Select the team
4. Choose the role (Provider or Client) for all members being added

Individual role assignments cannot be made when adding via team — all team members get the same role. If some team members need a different role, invite them individually after the team is added and change their role manually.

Removing a member from a team

Open the team in Account → Teams and remove the individual member. Removing someone from a team does not automatically remove them from projects they were added to via that team — project membership is managed separately.

Renaming and deleting teams

Teams can be renamed at any time. Deleting a team removes the grouping but does not affect existing project memberships.

When to use teams

Teams work best for stable groups that recur across projects:

• Your core delivery team (always added as Providers to new projects)
• A recurring group of stakeholders from a long-term client
• A design or QA team that joins every project at a certain phase